A multi-city production needs more than separate local crew bookings. Each location must work to the same brief, while travel, equipment movements and local access fit the master schedule. Shoot In China can help coordinate the production requirements between visiting teams and local departments.
Define the national plan and local responsibilities
Start with the cities, shoot dates, deliverables and department requirements. Identify which personnel travel with the production and which roles are sourced locally. Assign a contact for each location and make approval responsibilities clear before bookings are confirmed.
Plan travel days and equipment handovers
Allow for crew travel, equipment transport, preparation, location access and return arrangements. Decide which equipment travels and which is arranged in each city. Keep a shared list of essential specifications so substitutions can be reviewed before the next shoot day.
Use consistent production documents
- A master schedule showing shoot, preparation, travel and wrap days.
- City-specific call sheets with current contacts and access instructions.
- Department briefs covering camera, lighting, sound, art and data requirements.
- A change log identifying what changed, who approved it and which teams need the update.
Coordinate changes across locations
A delayed interview or location change can affect travel and the next city’s crew. Establish who can approve schedule changes, how they are communicated and when the local teams need a revised call sheet. Review contingency options against actual availability instead of assuming a replacement team or location is guaranteed.
Close out each city before moving on
Check crew hours, equipment returns, production notes and any outstanding location matters. Confirm the media handover with the responsible camera or data team. Keep unresolved items visible so they do not get lost when the production moves.
Planning a Shanghai shoot?
For the local workflow within Shanghai and surrounding locations, see Shanghai crew coordination. For wider support in the city, see Shanghai production services.
Send a multi-city brief
Email [email protected] with cities, dates, department needs and the travelling crew plan. Include any fixed filming windows or equipment requirements.